Policy documentation

The Policy metadata specifies the terms and conditions for using a dataset. This category of metadata is critical for enabling secondary use of data. It also helps researchers decide whether they should request access to a dataset.

In FEGA Sweden, the organisation responsible for the data decides how the data are shared, including access policies and Data Access Agreement (DAA) terms, and how access requests are received, handled, and decided. In the EGA metadata model, DAA information is part of the Policy metadata rather than a separate metadata object. FEGA Sweden can guide the organisation and submitters on entering Policy metadata, including DAA information, in the relevant systems, but the organisation decides the content and approval of those terms.

Data Access Agreement (DAA)

The Data Access Agreement (DAA) is an agreement between one or more data users and the DAC. It usually covers details such as data use, publication embargoes, and storage. In the EGA metadata model, information about the DAA is captured as part of the Policy metadata. In FEGA Sweden, the organisation responsible for the data decides how DAAs are used.

Data use conditions

Policy metadata may also include data use conditions specified with Data Use Ontology (DUO) codes. The codes make it easier for other researchers to know if and how they can use the data. FEGA Sweden will advise submitters on how to enter this information according to the organisation’s established setup.