Submission quick guide

This is an overview of the submission process. Please read through the steps outlined below before you fill in the submission request form. If you have questions or comments, please write to the FEGA Sweden Helpdesk.

  1. Create a submission request

If you consider FEGA Sweden to be the right place for your data, please fill in the submission request webform. The FEGA Sweden Helpdesk will evaluate your request and get back to you regarding how to proceed.

  1. Create a submission account at EGA

Once your submission request has been accepted, a member of the FEGA Sweden Helpdesk will instruct you on how to create a submission account at EGA. This account will enable you to log in to the FEGA Sweden Submitter Portal.

  1. Create a submission and register Study, Samples and Experiments

Describe your submission and enter relevant metadata about Study, Samples, and Experiments.

  1. Upload data files

Upload the data files to your FEGA Sweden inbox. After the upload is complete, the file names should appear in the Submitter Portal. For more information, please refer to our detailed upload instructions.

  1. Register Runs

Associate each data file with a registered sample and experiment by linking files to samples and experiments in the Submitter Portal.

  1. Register Analysis

The Analysis should exclusively be used for BAM/BAI or CRAM/CRAI pairs, VCF files, and linking phenotypes to samples. It serves as a metadata object that connects samples to their associated files. Additionally, in this part stores key metadata about your experiments.

  1. Register Dataset(s)

Group your runs/analyses into datasets and link each dataset to a Policy in the Submitter Portal. Data access requests are made at the dataset level, thus, files within a dataset must share the same release conditions. Contact your Research Data Office concerning which Policy to link to each dataset.

  1. Finish your submission

Once you have entered all metadata, notify the FEGA Sweden Helpdesk before pressing the ‘Finalize’ button. The Helpdesk will review your submission and contact you if any revisions are required.

  1. Release the data

All registered studies are automatically placed on hold (‘embargoed’) until the specified release date. The FEGA Sweden Helpdesk will release the study on that date without requiring further instructions.